Running a business as a consultant, coach, freelancer, or solopreneur comes with its challenges. Professionals in these roles often balance marketing, meetings, invoicing, and accounting alongside their core services. Many rely on specialized tools, like the best document scanning app 2025, to simplify tasks. However, managing it all can still feel overwhelming.
To help, we’ve compiled a list of apps designed specifically for freelancers. These tools streamline workflows and allow you to focus on what you do best, based on years of experience identifying effective solutions for independent professionals.
Google Sites
Pros:
- Simple and intuitive, just like Google Docs.
- Great for collaboration.
Cons:
- Lacks SEO tools.
Having a website is crucial when starting out. You could hire a designer or spend hours learning web design, but using a website builder is often the simplest choice. For beginners, Google Sites is an easy-to-use tool. You can pick from templates or build your site from scratch, with everything automatically saved in Google Drive. To add documents, you can use a scanner.biz to digitize them.
However, Google Sites lacks SEO features, which could be a downside if search rankings matter to your business. While the platform is free, investing in a custom domain is recommended for a more professional appearance.
Pricing: Free to build, host, and maintain with a Google or Gmail account.
Calendly
Pros:
- Recognizable and trusted name.
- Connects seamlessly with multiple calendars.
Cons:
- Free version only supports one meeting type.
Once your website is live, clients and collaborators will want to book meetings with you. Instead of the hassle of back-and-forth emails, Calendly simplifies scheduling. It syncs with your existing calendar and offers a booking page where others can see your availability and book directly.
The paid plans unlock additional features, like workflows, feedback surveys, and SMS reminders. Plus, Calendly integrates with Zapier, allowing you to automate processes like creating Zoom links for scheduled meetings or adding attendees to your email list.
Trello
Pros:
- Highly customizable boards with unlimited Power-Ups.
- Template library to get started quickly.
Cons:
- Free version limited to Kanban board views.
To stay organized with no one overseeing your projects, a task management tool is essential. Trello is a great fit for freelancers, letting you manage workflows visually with Kanban boards. You can create checklists, set due dates, label tasks, and attach files — all in an intuitive interface.
Trello also integrates with Zapier, allowing you to connect it with apps like Gmail or Slack. This flexibility makes it a powerful tool to streamline your project management workflows.
Toggl Track
Pros:
Integrates with a wide range of tools.
Includes a reliable Pomodoro timer.
Cons:
- Task planning features are only in paid plans.
Time tracking is invaluable for freelancers. Toggl Track helps you monitor how much time you spend on tasks, so you can manage your efforts efficiently. With a mobile app and browser extension, time tracking is simple — start or stop by closing a window. It also includes idle detection and displays reports in grid or calendar views.
Whether you’re tracking billable hours or managing your own productivity, Toggl Track can transform your workflow. Plus, it integrates with Zapier to sync time tracking with calendars, accounting tools, and more.
Wave
Pros:
- Easy to use, even on mobile.
- Built-in payment processor.
Cons:
- Limited invoice customization compared to competitors.
Invoicing is more than sending out a Google Doc with a dollar amount scribbled on top. As your business grows, you’ll handle recurring payments, expense tracking, and, yes, taxes.
Wave is a free invoicing tool that connects to your bank account for seamless expense tracking. Create professional invoices, generate expense reports, and reconcile accounts with ease. Optional features include payroll and tax filing, making it a complete financial solution for freelancers.
Wave also integrates with Zapier, letting you automate invoicing workflows, so you can focus on work instead of admin tasks.